InduSuite apps features both users and personnel. Let's have a look at the main difference between them

User : A user is a person with rights to access and utilize InduSuite apps based on the license owned. A user in InduSuite is always associated to an email address as a username and a password to authenticate to InduSuite platform.
Defining user's specific access and authorization levels to InduSuite apps is available through Permission groups

Personnel : A member of the company staff, performing activities we want to track and/or trace in any InduSuite app. A member of the staff may or may not have access to InduSuite apps. As an example welders belong to personnel but, usually, they do not need to access any InduSuite app, while a welding inspector may need to access to perform certain tasks.

Users and Permission groups

In the Settings app is possible to create Users and Permission groups. You may decide to create users first and then permission groups or vice versa. Once both users and permission groups are created you can assign each user to the relevant permission group.

How to create Permission groups

Permission groups are an easy way to manage InduSuite apps access for your users.
This helps you to:

1. Grant access only to specific sites or sub-sites in your organizational structure
2. Grant access only to specific InduSuite apps
3. Define access level for each InduSuite app

Please follow instruction below to create a permission group.

How to Add Permission Group in InduSuite User Management

1. Navigate to https://apps.indusuite.com

2. Enter your credentials and then click "Sign in"

3. Click here.

4. Click "User management"

5. Click "Permission groups"

6. Click "Add permission group"

7. Define to what site/sites permission group is applied

8. Fill in "Permission group name" and select permissions for each app

9. Click "Save"

How to create Users and assign them to an existing permission group

First InduSuite apps user is created automatically when a new app subscription is created and accepted by the customer.
This user has administrative privileges over InduSuite apps and is allowed to add new users and assign them to specific permission group/groups.
Certain InduSuite apps are licensed per user created, so please take care you have enough licenses.
Anyway you will be notified in case your license plan does not allow you to add new users.
Follow below instructions on how to create a new user.

How to Add Users in Indusuite

1. Navigate to https://apps.indusuite.com

2. Enter your credentials and then click "Sign in"

3. Click here.

4. Click "User management"

5. Click "Users"

6. Click "Add user"

7. Fill-in twice email address of the user you want to add

8. Assign a permission group to the user

9. Click "Invite (1)"

10. New user will receive and invitation by email with details on how to access

Personnel management

Personnel management feature within Settings app gives you the opportunity to add different staff members for your company.
Personnel roles available are:

• Welder
• Fitter
• Supervisor
• Cutting operator
• Grinder
• Inspector

Different ways of adding personnel are available:

• Single person - This option is used to create a single operator or staff member
• From InduSuite users - This option is used to create new personnel and link them to existing InduSuite users
• Personnel and users - This option is used to invite users and link them as personnel simultaneously
• Import personnel from file - This option is used to bulk import personnel and/or invite them as users from an excel file

How to use Single person option

Add a Welder Personnel in Indusuite App

1. Navigate to https://apps.indusuite.com/

2. Click on Settings app

3. Click "Personnel management"

4. Click "Add personnel"

5. Select "Single person" option

6. Select person role from dropdown menu

7. Fill in details for the person

8. Select a Valid until date if the person is a temporary hire

9. Select the site the person belongs to

10. Click "Add"

How to use From InduSuite users option

Personnel management From InduSuite users option

1. Navigate to https://apps.indusuite.com/

2. Click on Settings app

3. Click "Personnel management"

4. Click "Add personnel"

5. Select "From InduSuite users" option

6. The list of all existing users in InduSuite will be shown. Select the one/s you want to add as a personnel

7. Assign one or more roles to the person/s you want to add

8. Click here.

9. Click "Main site (UTC+1)"

10. Select the site/s the personnel you want to add belongs to

11. Click "Convert users"

12. A cloud icon will be shown to highlight this member of the staff is linked with an existing user in InduSuite

How to use Personnel and users option

Personnel management Personnel and users option

1. Navigate to https://apps.indusuite.com/

2. Click on Settings app

3. Click "Personnel management"

4. Click "Add personnel"

5. Select "Personnel and users" option

6. Click "Add new operator"

7. Fill in details for the staff member you want to add. If an email address is provided, this person will be also invited by email as an InduSuite users

8. Click "Add new operator" and repeat previous steps to add more persons

9. Select checkboxes for the people you want to add

10. Click "Create/invite"

11. Persons with email address will be created also as an InduSuite user and will receive an invitation email

How to use Import personnel from file option

Personnel management Import personnel from file option

1. Navigate to https://apps.indusuite.com/

2. Click on Settings app

3. Click "Personnel management"

4. Click "Add personnel"

5. Click "Import personnel from file"

6. Click "Browse" and upload your personnel excel file

7. Click on "Download Excel template" to get an example file on how data should be in the excel file

8. Now you are able to edit source file and select personnel you want to import

9. Click "Import/invite". Records with an email address will be invited as InduSuite users

10. Users invited to InduSuite will be highlighted with a cloud icon

Updated on: 17/07/2026